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ARTICLE I: Name, Mission Statement, Vision
Section 1. Name
The Corporation’s name shall be East Row Garden Club, Inc., hereinafter referred to as the “Corporation”.
Section 2. Mission Statement
The Corporation is dedicated to the enhancement and promotion of gardening in the City of Newport, KY through education and volunteer support.
Section 3. Vision
To recognize and acknowledge special beautification projects pertaining to gardening within the City of Newport, KY. To work with other organizations in the City to maintain and preserve gardening. To support charitable needs by mean of the mission statement. To broaden the gardening knowledge of all Members through education by means of outside speakers and internal expertise.
ARTICLE II: Membership
Section 1. Membership
Membership is open to all residents in the City of Newport, KY who are at least eighteen years of age. The Corporation will determine membership dues each January. Dues are charged per household and are submitted annually. A “Member” is defined as a person who is at least eighteen years of age residing in a dues-paying household.
Section 2. Record of Members
The Corporate Secretary/Treasurer shall maintain a roster of current Members who are entitled to vote.
Section 3. Voting
Each Member of the Corporation is eligible to vote.
ARTICLE III: Meeting of Members
Section 1. Meetings
The monthly meetings of the Members shall be held on the third Tuesday of each month at a designated time and place. All meetings shall be preceded with notice of time and place to all Members.
Section 2. Special Meetings
Special meetings of the Members may be called by the President and one Officer or upon request of one-fifth (1/5) of the Members giving five days notice to all Members.
Section 3. Quorum
A quorum for the transaction of business of the Members shall be constituted by those present at a regular or special meeting subsequent to notification of agenda items.
Section 4. Organization
The President shall preside at all meetings of the Members. If the President is not present, then the appropriate officer in succession in the order set forth in Article IV shall preside. Parliamentary procedure questions or concerns shall be determined by references to the most current edition of “Robert’s Rules of Order”.
ARTICLE IV: Officers
Section 1. Number
The officers of the Corporation shall consist of President, Vice Program Chair, and Secretary/Treasurer.
Section 2. Election, Term and Vacancies
Nominations will be held at the October monthly meeting and voted on at the November monthly meeting by the Members present. The officers will be elected to a term of one year taking office at the January meeting. Any vacancy will be filled at the next regular meeting by election.
Section 3: Duties of Officers
The President shall preside at all meetings, appoint all committees, prepare agendas with prior notification to Members, represent the Corporation on issues as directed by the Members, and perform other duties as required.
The Vice Program Chair shall preside over meetings in the absence of the President, organize meeting speakers, serve on committees, and perform other duties as required.
The Secretary/Treasurer shall maintain a membership roster, have charge of the funds of the Corporation, be responsible of proper record keeping of all revenues and expenses, present regular financial reports and perform other duties as required.
ARTICLE V: Finance
Section 1. Fund Raising
The Corporation will sponsor and conduct fund raising events for the purpose of promoting the community and achieving the goals and duties of the Corporation.
Section 2. Expenditures
Any expenditure over $200 must be voted on and approved by two thirds of the members present. All expenses must be for activities previously approved by the Corporation.
ARTICLE VI: Committees
Section 1. Committees
Committees shall be formed as needed by the direction of the President and Members. The membership of the committees shall include volunteers endorsed by the Membership. The members of the committee shall appoint a chairperson. The committee shall report developments at meetings of the Members.
ARTICLE VII: Amendment of By-Laws
Section 1: Proposal and Vote of Amendment
The proposed amendment must be presented to the Members for review and consideration at any regular meeting. The vote on the proposed amendment shall take place at the next regular meeting. Any change shall be approved by at least two-thirds vote of the Members present.
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